What Is Proptech? Understanding Commercial Real Estate Technology

what is proptech
Matt Carrigan


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This blog post was last updated on Friday, March 25th.

It’s no surprise that real estate, as the world’s largest asset class, offers ample opportunity for institutional investors and individuals willing to pursue it. Even as new trends emerge, like the shift to remote and hybrid working, real estate maintains its importance as a fixture in society. According to IBISWorld’s latest report, the commercial real estate market is poised to grow by 4% in 2022, with a $1 trillion market valuation. Proptech, or property technology, will continue to drive real estate’s rapid growth by unlocking new efficiencies for real estate professionals across all verticals.

All capital markets rely on technology to accomplish things in a faster, more accurate and seamless manner. While real estate, and particularly commercial real estate have historically lagged behind adjacent markets when it comes to technology, proptech has propelled the industry forward. Read on to learn more about what proptech is, and how commercial real estate technology continues to shape both the industry and the built world.

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What Is Proptech? (Definition)

Proptech, or property technology, encompasses all of the residential and commercial real estate software that builds efficiencies. Various proptech tools and real estate technology platforms  address different phases of the asset lifecycle, from deal management, to portfolio management and beyond.

Simply put, proptech connects people and information to simplify how we own, sell, manage, operate, research, rent, buy and invest in real estate.

In many ways, proptech is similar to its more realized financial services counterpart, fintech. Short for financial technology, fintech has played a significant role in modernizing finance-related industries like banking, payment processing and lending. In the same vein, proptech trends have uprooted traditional workflows, which were largely based in Excel, to create more efficiencies through cloud-based tools. It’s similar to, but distinct from construction technology, or contech, which relates more to the building process itself.

Proptech has already changed how the real estate world transacts, and will only continue to develop a stronger foothold as firms adopt these digital tools and new technologies emerge.

The Proptech Landscape: Business- And Customer-Facing Solutions

Commercial real estate technology is available in both business-to-business (B2B) and business-to-consumer (B2C) forms. Dealpath, the leading commercial real estate deal management software, is used by institutional investment management teams to streamline workflows, collaborate across teams and simplify reporting. VTS, a virtual tenant leasing and asset management platform, is another popular proptech platform that helps landlords and brokers market and lease to tenants with more connectivity and in less time.

B2C proptech software helps both businesses, landlords and others to earn additional revenue and conduct more through research. Redfin and Zillow both connect home buyers and sellers or agents, expediting a previously lengthy and disconnected process. Airbnb gives owners another way to monetize their homes, and travelers a convenient, comfortable and fun way to find accommodations.

Proptech software will never eliminate or invalidate the deep industry knowledge required to thrive in the real estate industry. But by purposefully connecting the right dots, commercial real estate technology makes information more accessible and helps professionals to systematically make data-driven decisions in a faster, more efficient way, driving revenue as a result.

The Real Estate Proptech Software Industry is Booming

As decision makers realize the impact of connectivity, seamless collaboration, and centralized data, proptech news continues to surge in popularity as the market size grows. According to Statista, proptech companies have received $18 billion in funding worldwide as of 2018. Between 2013 and 2019, there have been over 100 mergers and acquisitions in the proptech space. Finally, proptech deals exceeded $7 billion between 2013 and 2020. There’s no end in sight; property technology companies continue to set the scene for a digitally connected future with seamless transactions by developing game-changing technologies.

In many ways, proptech has already accelerated growth for lean powerhouse investment management teams of 15. Small teams, which previously relied on legacy methods like Excel for data management and email for deal communications, have utilized property technology to refine their processes for increased scalability. Because commercial real estate technology allows them to collaborate and make decisions more efficiently, they can review more deals with ease. Time and again, firms have realized that data speaks volumes about past performance and future opportunities–part of proptech’s mission is to centralize that data for simpler, more efficient processes.

While smaller firms have modernized their processes, proptech is also accelerating growth for institutional giants, many of which have already earned a sizable market share, driven by economies of scale. Blackstone, already a leader in the real estate investment management space, relies on commercial real estate technology like Dealpath to automate and track data streams and identify mega trends. Based on these mega trends, or reflections of rapidly evolving business and consumer habits, Blackstone can allocate its funding in promising markets. Even during the pandemic’s peak, when real estate was in a precarious position, Blackstone made many decisions that could only be justified by vetted data.

Understanding Proptech Software’s Impact on the World & Market of the Pandemic

Before moving to proptech software, many large CRE investment management firms relied on a combination of industry-agnostic tools and proprietary technology solutions. This approach helped them accomplish efficiency-related goals, but ultimately primed the market for commercial real estate technology solutions with more holistic benefits.

Now, proptech presents new opportunities to centralize and gain insight into real-time data, which was previously delayed or disconnected. For example, as the pandemic progressed, it became clear that retail’s role in society had changed. In fact, Jeff Kaplan of GCP noted during a NAIOP panel discussion that their data illustrated the growing importance of eCommerce warehouse distribution centers, long before Amazon’s earnings exposed its massive growth. While multifamily will always be a viable investment as a basic necessity for urban living, real-time data also foretold its shift during the pandemic’s urban exodus.

Collaborating in the Cloud: The Power of Transparency in Proptech Software

When organizations worked from spreadsheets and other disconnected tools, it took a team member keying in updated information to share updates. In the modern fast-paced workplace, the ability to access up-to-date information instantly is not a luxury–it’s a necessity.

Among many other advantages, commercial real estate technology is largely cloud-based, which means that data updates in real time. Instead of painstakingly updating information through manual means, teams can work from real-time information with up-to-the-minute accuracy. From analysts to VPs to Managing Directors, knowing where a deal stands at any minute is imperative.

It’s easy to take this for granted in today’s world, but this information transparency has far-reaching operational benefits. Instead of emailing around for up-to-date information, stakeholders can act on the information that’s available. Senior leadership can make more accurate projections, and project managers can streamline their communications.

How Do Real Estate Professionals Use Proptech Software?

Depending on the real estate vertical it services, proptech software can fulfill a variety of different needs. For example, the specific software a building operator uses to monitor lighting or occupancy would differ dramatically from proptech that investment managers use to gain visibility into their deal pipelines. Various solutions provide different value across the industry.

These are some of the ways that both businesses and individuals are using proptech:

  • Sourcing and managing new deals, from new home rehab projects to multi-million dollar commercial investments
  • Connecting buyers and sellers, landlords and tenants, and investment managers and investors via online marketplaces to expedite transactions, including virtual property touring software
  • Identifying revenue-driving opportunities and add-ons for existing customers or tenants
  • Optimizing operations by saving time and money through new efficiencies and streamlined processes
  • Delivering a stronger tenant experience with digitally connected homes and buildings and smart building technology
  • Aligning companies by providing visibility into upcoming deals, tasks, data, communications and much more, especially on the institutional side
  • Accessing third-party market data to set a baseline for future decisions
  • Gleaning insights from and centralizing data-driven analytics, including simplified reporting
  • Responding to and tracking maintenance requests in a more organized and timely manner

As the industry continues to evolve, proptech companies will rise to the challenge of providing intuitive solutions for new needs–while balancing powerful functionality with enterprise data security.

Unhinging Data’s Power With Analytics

Among the many other benefits outlined above, commercial real estate technology has opened new doors to how firms can leverage their data in a scalable manner. Reports and data-driven insights are powerful ways to inform business strategy, but historically, they can be time consuming and, at times, unreliable. Commercial real estate technology is helping decision makers find the right answers faster with powerful data analytics.

While not all tools offer this capability, the right proptech software will programmatically cultivate analytics based on dynamically sourced data. Even the worst deals that are misaligned with your investment criteria can prove valuable by providing benchmarking context for future deals. Unlike unstandardized spreadsheets, which must be mined for answers, analytics tools offer insights faster and without . Dealpath’s deal data analytics allow investors to make decisions in minutes instead of hours by filtering down to the most relevant sales comps, or by filtering to specific markets or asset classes to report on macro trends.

Data is charting the future across many business verticals, and as commercial real estate technology advances, it will secure its place as a “must-have” for competitive investors.

Understanding Deal Management’s Role in Your Tech Stack

Among other proptech categories, deal management has quickly risen to the top as a necessity for investment management firms seeking to centralize their data, invest more strategically, and simplify workflows. Download our free e-book to learn more about deal management’s importance, and how it drives organizational success.

Matt Carrigan


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